Inventory without chaos: is it really possible?

Inventory as a Process: Turning a Challenge into Control

Inventory is a mandatory process for many businesses, but it is rarely easy to organize. Even when it is planned in advance, in practice it often creates tension, engages internal teams, and carries a risk of errors that can have real financial consequences.

Especially when conducted infrequently, inventory requires resources, time, and expertise that many companies do not have in-house.

Where do the main challenges arise?

In practice, the most common issues with standard inventory processes are:

• delays or temporary halts to regular operations

• the need for additional staff

• errors or discrepancies in stock

• lack of a standardized and traceable process

This often leads to lost revenue, overtime, and additional workload for employees whose primary responsibilities are not related to counting or reporting stock.

Why in-house inventory is not always the best solution

Many companies rely on their internal teams to carry out inventory. However, this is rarely optimal because:

• the process is not part of their daily responsibilities

• specialized devices and software are missing

• training takes time and creates additional costs

• the risk of human error remains high

As a result, inventory can shift from being a control tool to becoming an operational burden.

How outsourced inventory works in practice

Increasingly, companies choose a fully outsourced model, where a specialized external partner handles the entire process. This means:

• dedicated teams focused solely on inventory

• a standardized and verified process

• use of proprietary software and modern mobile devices

• independent and accurate reports of current stock

The main advantage is that inventory is conducted without interrupting daily operations, without the need to purchase equipment, and without overloading internal staff.

What results does this model deliver?

Outsourced inventory allows:

• significant reduction in counting time

• dramatic decrease in the risk of errors

• easier detection of shortages or discrepancies

• full control and traceability of the process

Trenkvalder’s role as a partner

In recent years, Trenkvalder has established itself as a provider of 360-degree HR and outsourced business services. In just a few years, our inventory service has grown to a leading position in Bulgaria, covering over 50% of the market.

We work with clients across multiple sectors - from manufacturing and retail to FMCG chains. Our three specialized teams, proprietary software, and modern devices allow us to tailor the process to the specifics of each location.

For new clients, we also offer a free demo inventory, allowing the process to be tested in a real environment and minimizing uncertainty and risk during the full stock count.

Inventory as control, not a problem

When well-organized and outsourced, inventory ceases to be a heavy burden and becomes what it should be: a reliable tool for control, transparency, and informed management decisions.